How Much is Your Compliance Costing You? This Compliance Calculator Will Reveal All
July 25th 2025
- Compliance
- Contractor Management
Quick Highlights:
- The true time and labor costs of managing contractor compliance in-house may be higher than you think
- Compliance-related tasks like audits and training records add up over time
- Our free Compliance Calculator can give you an idea just how much you’re spending
The Hidden Costs of Managing Compliance Internally
Contractor compliance tasks may not seem intimidating at first, until they start stacking up. What begins as a few uploads or profile updates quickly becomes a full-time job. Chances are you’re dealing with one or more of the following daily:
- Profile Management: Continuous updates across multiple platforms
- Certificates of Insurance (COIs): Constant monitoring and renewal
- Training Record Management: Especially for roles that are complex with high turnover
- Safety Metrics: TRIR, EMR, and DART reporting requirements
- Audit Readiness: Preparing for frequent and sometimes urgent audits
- Handling Rejections: Resolving failed uploads and audit flags
- Much, much more
Each task alone may seem manageable, but across multiple platforms and hiring clients, these obligations can compound rapidly, leaving you feeling overwhelmed.
The Time and Financial Impact
Managing contractor compliance internally often feels like just another part of doing business, but it can be easy to underestimate how much time it truly takes. Tasks like updating platform profiles, maintaining training records, submitting safety metrics, or chasing down insurance certificates don’t happen all at once, they happen constantly. Each task, while small on its own, compounding across multiple platforms or hiring clients can lead to significant time spent.
What starts as a few hours a month can quickly turn into hundreds of hours a year. For companies managing more than one platform or working with numerous clients, the workload grows exponentially. These aren’t just administrative hours, they represent time that could be spent on things like revenue-generating work, project planning, or business development.
All this is without even mentioning the cost. If you’re choosing to manage all these requirements and tasks internally, those hours come with a price tag. Whether it’s a safety manager, operations lead, or your administrative staff handling compliance tasks, their time has value. The result? A significant but often hidden financial toll that chips away at your bottom line, year after year.
This is why understanding the true cost of your compliance is important. Once you can see where your time and money are going, it becomes much easier to make informed, data-driven decisions about whether to keep things in-house or seek a more cost-effective solution.
Use the Compliance Calculator to Uncover Your True Costs
You no longer have to guess what contractor compliance is costing you. Our Compliance Calculator gives you a personalized estimate based on:
- The number of platforms you manage
- Your hiring client volume
- Your internal labor rate
This simple, free tool reveals how much of your team’s time, and subsequently how much of your money, is being used on compliance management and how much you stand to gain by simplifying the process.
After entering your information, the compliance calculator will give you a full breakdown of your estimated annual hours and labor costs tied to managing all things contractor compliance. You’ll also have a clearer understanding of where you can reclaim time and money.
The Real Cost of Doing It Alone
What the compliance calculator won’t show, but is equally important, is the costs of non-compliance, such as:
- Missed Deadlines leading to project delays or lost contracts
- Audit Failures leading to disqualifications and expensive reworks
- Poor Documentation leading to potential fines or loss of trust from hiring clients
- Certificate of insurance rejections leading to flags and delays
These indirect costs can be even more damaging than labor waste, and they’re often entirely avoidable with the right system and support.
Let’s Build a Plan Together
At Safety Services Company, we help contractors streamline and simplify compliance with
- A centralized compliance platform — Safety Services Cloud
- Dedicated support from our Client Success Managers
- A fully managed compliance plan
- Ongoing management and maintenance of your account(s)
Ready to make your compliance a breeze? Fill out the form, and our experts will be in touch!
Disclaimer: This content is for informational purposes only and may not reflect current regulations, best practices, or legal requirements. While accuracy was intended when published, some laws and standards may have changed. Do not rely on it as legal or professional advice.
For guidance specific to your situation, consult a legal professional or refer to the latest regulations. If you have questions or need assistance with additional compliance matters, our team is here to help.