OSHA Updates 2025: New Penalty Guidelines Aim to Support Small Businesses and Boost Workplace Safety
September 10th 2025
- Contractor Management
Quick Highlights
- This update applies to new cases and open investigations where penalties haven’t been finalized.
- Up to 70% penalty reduction for companies with 25 or fewer employees (previously only ≤ 10 employees).
- 20% penalty reduction for businesses with no serious OSHA violations in the past five years or no inspection history.
- Up to 15% extra reduction for employers who quickly correct hazards.
- OSHA Updates 2025: This is a penalty calculation update, not a new safety standard.
On July 14, 2025, the U.S. Department of Labor announced significant updates to the Occupational Safety and Health Administration’s (OSHA) Field Operations Manual, revising penalty and debt-collection procedures.
The goal? Reduce the burden on small businesses, encourage prompt hazard correction, and maintain strong workplace safety standards. These adjustments do not change OSHA’s safety regulations, only how certain penalties are calculated. For many employers, the result could mean thousands of dollars in savings when violations occur.
Why OSHA Made These Changes
According to Deputy Secretary of Labor, Keith Sonderling, the new guidance is meant to level the playing field:
“Small employers who are working in good faith to comply with complex federal laws should not face the same penalties as large employers with abundant resources. By lowering penalties on small employers, we are supporting the entrepreneurs that drive our economy and giving them the tools they need to keep our workers safe and healthy on the job while keeping them accountable.”
This reflects a broader shift in OSHA’s approach, prioritizing prevention and compliance over strict punishment while still holding employers accountable for safety violations.
Key Changes
1. Size-Based Penalty Reductions
- 70% reduction now applies to businesses with 25 or fewer employees (previously only ≤ 10 employees).
- 30% reduction for businesses with 26–100 employees.
- 10% reduction for businesses with 101–250 employees.
This expansion allows more small and mid-sized employers to reinvest savings into safety programs and hazard abatement.
2. History-Based Reduction (20%)
Employers may receive a 20% penalty reduction if they:
- Have no serious, willful, repeat, or failure-to-abate violations in the past five years, or
- Have never been inspected by OSHA or an OSHA State Plan.
3. Good-Faith Initiative (up to 15%)
Employers who immediately address and correct hazards during inspections can receive an additional 15% reduction, but only if corrective actions are well-documented.
4. Immediate and Retroactive Application
- Applies to all cases from July 14, 2025 onward.
- Covers open investigations where penalties haven’t been finalized.
- Penalties issued before July 14, 2025 remain under previous rules.
Who Benefits Most
- Small Employers: Especially those with fewer than 25 employees.
- Safety-Conscious Businesses: Companies with clean inspection histories can stack discounts.
- Proactive Responders: Employers who act quickly to fix hazards during inspections.
OSHA still maintains the right to withhold reductions if they believe adjustments won’t support the Occupational Safety and Health Act’s goals.
Strategic Steps for Employers
If you want to take advantage of these changes, you should:
Check Workforce Size Thresholds: Even a single employee above a threshold could change your eligible reduction rate.
Review Your Inspection History: Know if you qualify for the 20% history-based reduction.
Document Hazard Corrections: Keep detailed records during inspections to prove good-faith compliance.
Audit Your Safety Program: Identify and fix potential hazards before OSHA does.
Seek Expert Guidance: If you have an open investigation, legal or safety consultants can help maximize your reductions.
OSHA Updates 2025: How Safety Services Company Can Help
These penalty adjustments are designed to help small businesses invest more in safety and hazard abatement rather than fines, while still holding employers accountable for workplace safety.
By understanding the new size-based, history-based, and good-faith reductions, employers can take proactive steps to lower their penalty exposure and maintain a safer work environment.
You can help prevent violations before they occur with our selection of safety solutions, including:
- Custom Safety Manuals: Written to meet OSHA requirements and tailored to your operations, helping establish clear safety procedures.
- DIY Safety Training Kits: Equip your team with the knowledge to identify and address hazards before they become violations.
- SafetyConnect Learning Management System (LMS): Deliver, track, and document employee training to maintain ongoing compliance and prove training completion during audits.
- Safety Services Cloud: A powerful dashboard to help track your compliance across platforms like ISNetworld®, Avetta®, Veriforce®, and 30+ others. Included in every compliance plan, the Safety Services Cloud helps you stay in-the-know with changing regulations.
To learn more about these solutions simply fill out the form!
Disclaimer: This content is for informational purposes only and may not reflect current regulations, best practices, or legal requirements. While accuracy was intended when published, some laws and standards may have changed. Do not rely on it as legal or professional advice.
For guidance specific to your situation, consult a legal professional or refer to the latest regulations. If you have questions or need assistance with additional compliance matters, our team is here to help.